Thank you for your interest in contributing to the 2025 APAGBI Link-Network Meeting. This meeting provides a great opportunity to showcase excellence in paediatric anaesthesia, and we warmly invite submissions in one of four key areas:
 

• Original Research: Original studies advancing knowledge in paediatric anaesthesia.

• Quality Improvement (QI): Innovations and outcomes improving clinical care and safety.

• Education and Training: Novel approaches and evaluations enhancing learning and practice.

• Clinical Case Reports/Series: Unique or challenging cases with valuable clinical insights.

 

We are dedicated to presenting high-quality abstracts that reflect the diversity, innovation, and expertise within our field. For this meeting, any accepted abstracts will be presented as Posters only.

 

​Instructions
Please ensure that you read the instructions set out below before submitting an abstract.  Abstracts must conform to the requirements below, in particularly the section under Abstract Formatting Guidelines. Guidance on writing a high quality abstract is available here.

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Please submit your Abstract as a PDF to the APAGBI Scientific Committee by emailing - scicom@apagbi.org.uk by Friday 17th October.

 

Abstract Formatting Guidelines

Abstracts must use the following outline:

• Abstract Title

• Authors and Affiliations. Please highlight the presenting author.

• Category (Original Research, Quality Improvement, Education and Training or Clinical Case Report)

• Abstract (max 450 words excluding references)

- Introduction and aims
- Methods
- Results
- Discussion and conclusion

​For case reports ONLY use the following section headings:

- Description
- Discussion
- Acknowledgements

For quality improvement submissions ONLY use the following section headings:

- Background/context
- Problem
- Strategy for change
- Measure of improvement
- Lessons learnt
- Message for others

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• Permission to Publish Y/N

• Author Approval Y/N

• Author will attend Y/N

• Declaration: By submitting this abstract, I confirm that the appropriate ethical approval has been obtained and that written informed consent has been obtained from research subjects, and written consent for publication from patients where required

 

For all abstracts:

1. The maximum length of an abstract is 450 words; this count excludes the abstract title and references. No further additions can be made once the word limit has been reached.

2. A maximum of 4 references may be included, Vancouver style. i.e.

   • Citations to someone else's work in the text, indicated by the use of a number.

   • A sequentially numbered reference list at the end of the document providing full details of the corresponding in-text reference.

3. A single graphical image may be included if desired. This will not affect the word limit. Images included in the abstract should be simple, illustrative of the text and clear in meaning. Photographs, overly complex diagrams or images containing more than a minimal amount of text will be rejected.

 

Abstract Submitter (User)
It is the responsibility of the Abstract Submitter to pass on any relevant information regarding the meeting to the other authors, and to ensure that all authors approve the submission and presentation. The Submitter will often also be the Presenting Author.

 

Presenting Author
You will be asked to confirm the Presenting Author. All presentations must be made by a listed author who has been directly involved in the project. All Presenting Authors must register to attend the ASM.

 

Disclosures
Funding sources or other acknowledgements should be declared, as should any conflict of interest.

 

Reproduction of Abstracts
By submitting an abstract you automatically give us permission to reproduce your submission in the Meeting materials – e.g. on the event website.

 

Judging Process 
All abstracts submitted will be peer reviewed and only submissions of high enough quality will be accepted for a poster presentation.  
 

Ethical Guidelines
Abstracts must conform to international ethical guidelines for human (https://www.who.int/ethics/research/en/) or animal (https://www.gov.uk/guidance/research-and-testing-using-animals) research and abstracts that do not conform will be rejected. Where relevant, details of Ethics Approvals must be listed in the Ethical Approval section of the on-line system.

Where information given is potentially identifiable to an individual patient or if any patient image (including radiographs) is included it must be clearly stated that consent was given.

Some types of work will not require ethical approval: for example, some QI projects, surveys or anonymous retrospective data collection. A clear statement of this should be made including any governance arrangements in place (such as ‘the project was registered with the hospitals audit department’). The authors should be prepared to justify this decision if requested. Guidance can be found at http://www.hra-decisiontools.org.uk/research. 

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Acceptance of Abstracts
Following the submission deadline on Friday 17th October 2025, each abstract will be assessed by adjudicators appointed by the Scientific Committee. Only those accepted will be invited to present a poster at the Meeting. You will receive notification confirming if your abstract has been accepted or declined 2 weeks after the deadline. Abstracts submitted after 23:00 on 17th October 2025 will not be considered or accepted.

Preparation and Display of Posters
On notification of acceptance of your poster, you will be sent details for formatting your poster. The poster should identify the title of the paper and name the authors and their affiliations across the top.  It need not include the allocated Poster Number. Drawings and charts should be kept simple.

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We look forward to receiving your submissions and showcasing your valuable contributions to the field of paediatric anaesthesia at this year’s conference.

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Dr. Johnny Kenth
Chair, APAGBI Scientific Society
scicom@apagbi.org.uk

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